You have a printer installed on the server, but you want to change the print driver. If you open your Printers folder on your PC, you will see that the ability to change the print driver has been grayed out. If you go to the Printers folder on the server, you can change the driver there, but this will change the print driver for everyone on the network that accesses this printer. This can be undesirable. These instructions will show you how to add another printer setup that uses the desired new driver without changing the original printer setup.
If your printers are on the network via a print server:
1. At the Server, open the Printers folder and double-click Add Printer.
2. Click “Next”
3. Select Local Printer (do not automatically detect Plug and Play printers)
4. Click “Next”
5. Select “Create a new port” and select from the drop-down menu “Standard TCP/IP Port.
6. Select “Next”
7. Select “Next” again.
8. Type in the IP address of the printer port. It will be the same IP address of the printer port already installed on the server. As you type it in, it will automatically fill in the next line, Port Name.
9. If you were to hit “Next” now, eventually in this process, the server would realize that you were trying to add the same printer that is already there. So here is where you make it different before hitting “Next”. In the Port Name line, add something to the end which makes this printer port name unique from the one already installed, like “Port 2”.
10. Click “Next”.
11. On the next screen, under Device Type, select from the drop-down menu the type of print server that the printer is attached to.
12. Click “Next”.
13. Click “Finish”.
14. Select the print driver that you desire to use for this instance of the printer.
15. Give the printer a name and click “Next”
16. Share the printer out and click “Next” three times and then click “Finish”. This should print out a test page.
When you are finished adding all of the printers you want, your printers folder on the server will have a new printer.
These are all the same printer with the same IP address, just with different port names defined.
At the workstation, to connect to the printer that you just installed, go to a Run Command (Click Start > Run) and type in the following:
For example, \\Smith_Co, and click OK. This will open up a window to your server and you will see all of the shared folders and printers on that server.
If you right-mouse click on the printer icon and select “Connect”, it will install that printer locally on the workstation.